Manual Showing Powers and Duties of Officers and Employees of
Ali Yavar Jung National Institute For The Hearing Handicapped, Mumbai

An autonomous Institute under the Ministry of Social Justice and Empowerment,
Government of India, New Delhi.

Short title, Extent & Commencement

This manual may be called "Manual Showing Powers and Duties of Officers and Employees of Ali Yavar Jung National Institute For The Hearing Handicapped, Mumbai".

These powers and duties extend to the whole of the National Institute for the Hearing Handicapped, Mumbai and its employees including the staff in the Regional Centres of the Institute.

The Powers and Duties of the Officers and Employees have been derived by virtue of the delegated powers assigned to the Director by the Executive Council of the Ali Yavar Jung National Institute for the Hearing Handicapped, Mumbai.

The Powers and Duties of the Officers and Employees have been further re-delegated by the Executive Council of the Ali Yavar Jung National Institute for the Hearing Handicapped, Mumbai to Deputy Director (Technical), Deputy Director (Administration), Accounts Officer and Assistant Directors of Regional Centres of Ali Yavar Jung National Institute for the Hearing Handicapped established at Northern Regional Centre, New Delhi, Eastern Regional Centre, Kolkata, Southern Regional Centre, Secunderabad and Training Centre for the Teachers of the Deaf, Bhubaneshwar, Orissa.

The powers and duties of the Principal (In charge) of the Training Centre for the Adult Deaf functioning in the re-located Boys Town premises Jahanuma, Hyderabad have been re-delegated to the Principal In charge in view of transfer of administrative control of TCAD, Hyderabad to AYJNIHH, Mumbai w.e.f. 22/10/2002.

The delegations of powers and duties have been made as per provisions contained in GFR wherever applicable (Delegation of Financial Power Rules).

The Institute an autonomous apex body registered under the Society’s registration act 1860, having its registration No.S/12840, 1982 (Delhi) functioning under the Ministry of Social Justice & Empowerment, Government of India, New Delhi has its Memorandum of Article of Association and Rules and Regulations and Bye-laws deriving specific powers, duties and responsibilities based on which the delegated powers and duties have been assigned to its Officers and Employees.

The delegated powers of the Director AYJNIHH, Mumbai as Head of the Institution have been approved and authorized by the Executive Council, the Administrative body of the Institute.

The duties and responsibilities of the Officers and Employees have been specifically laid down by the Executive Council where the hierarchal provisions of functioning of an Institute having service oriented activities along with manpower development, socio-economic rehabilitation, outreach and extension services and Information & Documentation as major activities of the Institute. The following are the Departments & Sections that carry out specific programmes and activities and duties and responsibilities have been assigned to the concerned Departments/Sections as under:

Department of Audiology
Department of Speech Language Pathology
Department of Psychology
Department of Education
Department of Material Development
Department of Socio-Economic Rehabilitation
Department of Outreach and Extension Services
Department of Information & Documentation
Department of Administration

The Deputy Director (Technical) controls the overall functionary of the technical departments under the supervision of the Director. The Deputy Director (Administration) supervises the administrative sections viz. Accounts Section, Stores Section, Establishment Section, NGO and Maintenance Cell.

The Academic Cell with overall liaison work for the Man power development and training with various Universities, to which the Institute has affiliation for the Post-graduate and Graduate level courses and RCI for the Diploma level courses functions under the Deputy Director (Technical) for providing admission to courses, conduct examinations, issue of certificates.

The Academic Cell conducts examination for the courses run by NGOs throughout the country under the RCI affiliation and declares results on behalf of RCI.

Following are the list of officials working at this institute:

Reader and Head of the Departments
Information and Documentation Officer
Mass Media Officer
Rehabilitation Officer
Lecturers
Extension Service Officer
Junior Administrative Officer
Computer Programmer
Accounts Officer
Vocational Counselors
Data Entry Operator
Clinical Supervisor
Social Welfare Officers
Extension Service Assistants
Audiologist and Speech Pathologist
Accountant
Head Clerk
Psychologists
Teacher Supervisors
Electronic Technician
Teachers
Pre School Teachers
Assistant Electronic Technician
Technical Assistant (Audio Visual)
Ear Mould Technicians
Photographer
Artist
Lab Attendant
Lab Assistant (Audio Visual)
Assistant Directors, Regional Centres
Office Superintendent cum Accountant
Section Officers
Personal Assistants to Director, DD (T), DD (A)
Jr. Engineer
Upper Division Clerks
Stenographers
Plumber
Electrician
Nurse cum Hostel Assistant
Lower Division Clerks
Packing Assistant
Record Keeper
Telephone Operator
Helper to Electrician
Care Taker
Nursery Assistant
Screen Printer
Drivers
Group D Employees

Duties and responsibilities of Officials:

Reader/HOD, Department of Education

Co-coordinating all the departmental activities:

M.Ed.(HI ), B.Ed.(HI), B.Ed. (SE-DM), (Bhoj University).
Short term programmes – Refresher course for trained teachers of HI, planning budget and coordinating the course.
Orientation course
National Open School
Pre-school for Hearing Impaired
Clinic related activities
Curriculum Development
Paper presentation
DSE(HI), D.H.L.S. Examination of RCI, Chief Examiner of DSE (HI)– DHLS all over India. Conducting and coordinating examinations.
Selection Committee member of M.Ed (HI), B.Ed (HI), DSE (HI) at HQ and regional centres, Selection of trainees with hearing impairment for Computer courses at NIHH.
Planning and coordinating “World Day for the Deaf and Disabled” in rural areas.
Conducting academic inspections.
Correspondence with the University of Mumbai for admission and other works of Bachelors and Masters programme in Education.
International publication
Preparing and getting the Project Proposals approved from other Institutions and the Ministry and completing such Research Projects in time.
Assisting the Institute and the Director in administrative work.

Reader/HOD, Material Development Department

Conceptualizing and developing of appropriate publicity material in all relevant areas.
Planning and multiplication of developed material to meet the requirement.
Organizing Exhibitions, Awareness Programmes, seminars, etc.
Proper utilization of budgeted funds.
Getting the maximum output from the employees posted in the department.
Coordination for research projects
Lecturing, supervising and Research in developing materials
Examiner, Evaluation of University papers
Inspection, ministerial work
Ensuring timely publication of Institute’s Journal ‘NINAD’ and distribution of the same.
Monitoring the overall work in the Department
Developing International level publicity material for all the medias in relevant areas.
Preparation and getting the Project Proposals approved from other Institutions and Ministry and completing such Research Projects in time and within the approved budget.

Reader/HOD/Audiology

Co–coordinating all the departmental activities:

M.ASLP (I & II), BSc (HLS), M.Ed. (HI), B.Ed.
Short term programmes – Refresher course for Clinical Assistants/Clinical Supervisors, EMTs, etc. planning the budget and coordinating the course.
Orientation course
Parent Infant Programme
Clinic related activities
Curriculum Development
Paper presentation
Coordinator of MASLP Course DSE (HI), D.H.L.S. Examination of RCI, Chief Examiner of DSE (HI)– DHLS all over India.
Conducting and coordinating the examination.
Selection Committee member of MASLP at HQ
Selection of trainees with hearing impaired for Computer courses at NIHH.
Conducting academic inspections.
Paper Setter, Moderator for MUHS BSc.(HLS) Course
Correspondence with the University of Mumbai.
International publication
Preparation and getting the Project Proposals approved from other Institutions and Ministry and completing such Research Projects in time.
Assisting the Institute and the Director in administrative work.
Any other administrative
Any other work assigned by the higher official.

Reader/HOD, Department of Clinical Psychology

Teaching (lectures) on long term (UG & PG) programme and short term courses (workshops, etc.) at the Institute and other NGOs/Organizations on invitation.
Supervising of clinical practicals of PG students
Dissertation guidance to PG students
Examination work (paper setting, paper correction and practicum assessment), Internal assessment, RCI and University as required/invited.
Syllabus review and updating as required/indicated by RCI/University, etc.
Serving as Tutor for UG/PG programmes as appointed.
Clinical screening and differential diagnostic work
Guidance and counseling with clients and families
Camps when required
Development of materials for professionals, parents and the community for information and awareness.
Contributing papers to journals and texts.
Institutional and departmental project coordination.
Preparation of Annual Plan for department
Preparation of Annual Budget Estimate
Reporting on monthly, quarterly & annual activities of the department
Undertaking annual appraisals of departmental staff
Conceptualizing & coordinating departmental workshops
Reviewing materials (test, books & other requirements) for departmental activities & Institute library development
Serving as member of various committees of the Institute & other organization as nominated/invited.
Inspection of NGOs & other centres as indicated
Routine administrative work of the department
International publication
Preparation and getting the Project Proposals approved from other Institutions and Ministry and completing such Research Projects in time.
Assisting the Institute and the Director in administrative work.
Any other work assigned by the higher official.

Reader/HOD (Speech and language Pathology)

Department related administrative work including annual plan, budget planning, processing equipment, manpower and other requirements of the departmental activities.
Updating information on various products and technique available in India and abroad. Guiding research and developmental activities in the department. Planning of departmental organization and work allocation. Attending to correspondence and organizing workshops/seminars/meetings relevant to the field.
Academic activities such as supervision of classroom teaching, planning, clinical evaluation, student performance, theory examination, viva connection etc. Developing course curriculum in the field.
Installation of equipments and development of measurement procedures suitable for Indian condition.
Planning research and developmental activity in the field and interdisciplinary areas.
Clinical work in terms of counseling and development of proformas and procedures for assessment.
Miscellaneous duties as and when assigned.
Planning of Internees placement in various organizations and follow up.
Syllabus update
International publication
Preparing and getting the Project Proposals approved from other Institutions and Ministries and completing them on time.
Assisting the Institute and the Director in administrative work.
Any other work assigned by the higher official.

Information and Documentation Officer

In charge of Information and Documentation Centre comprising of Library, Computer Centre, and Registration and Medical Record unit.
Collection of information from all Regional Centres Departments and Sections of AYJNIHH, compilation and submission of the following report regularly to the concerned authorities: –
- Monthly Report
- Quarterly Report of Physical and Financial Achievements of AYJNIHH
- Material for Annual Report of Ministry of Social Justice and Empowerment, Government of India, New Delhi
- Review Report to Ministry of Social Justice and Empowerment,
- Monthly Clinical Statistics and Library Statistics
- Any other reports sought by the Ministry to submit to the Parliament, Planning Commission, RCI and others
- Review Report of Annual Report of AYJNIHH
Bringing out the following publications of AYJNIHH in regular and timely manner.
- Annual Report of AYJNIHH
- NINAD Newsletter
- Calendar of Training Programme of AYJNIH
Computerization and improvement of all Library Activities like Acquisition, Classification, Cataloguing, Indexing, Current Awareness Service, and Reprography Services etc.
Computerization of all the activities of AYJNIHH and Regional Centres of AYJNIHH
Provide technical support for over all development of regional centers including library.
Updating the data on Institutions working for the hearing impaired persons in India.
Maintenance of the Institute’s website and its regular up-gradation.
Update information on computer systems available in the Institute and its maintenance and provide software support to all the departments and sections and also regional centers of AYJNIHH.
Digitalization of clinical data of AYJNIHH Mumbai, and maintaining its statistics
Registration of New cases and Follow–up cases and collection of various clinical service charges and to deposit the same to cashier and maintenance of its statistics.
Maintenance of all case files of clients treated at this Institute.
In charge of security of the Institute as an additional job
Any other work assigned to him by the higher ups as and when required.

Mass Media Officer

Preparing proposals, budgeting, planning, coordinating & completing research projects on development of awareness materials within fixed time & carrying out systematic campaigns to popularize a symbol of hope.
Organizing publication materials workshops, seminar materials, etc.
Planning and development of film, T.V., Sports, slideshows
Design and editing the Institute newsletter, Editing of various publication materials
To see the Preparation, distribution and display of visual materials at workshops, camps, exhibitions, etc. Liaison & correspondence, etc. related work with media, Collection & analysis of existing material
Compilation of questionnaires to assess reactions on materials prepared.
Field-testing of materials prepared, Analysis of feedback, reaction and planning of suitable modification.
Any other work assigned by the HOD or higher official.

Lecturer/Speech

Training, giving orientation of the clinical activities to the students when they commence their clinical postings.
Giving demonstrations and explanations of the various tests used for assessing verbal language, articulation, fluency, voice and reading and writing language for F.Y.BASLP, S.Y.BASLP, T.Y.BASLP, B.Ed and M.Ed. students (for B.Ed. and M.Ed. students tests related to Language and Articulation) as well as to conduct experiments.
Evaluating/assessing clients and conducting individual sessions for purposes of demonstration to F.Y.BASLP
Supervision of students during their diagnostic and therapeutic posting. i.e. giving guidance to the students when they are assessing the clientele, making therapy plans for their clients.
Evaluating the students when they implement the plans-developing clinical skills of students.

Maintenance of Clinic and Audiology Lab:

Checking and maintaining a stock of the various tests and proformas used for assessment and therapy.
Maintenance and follow up of the various instruments, their functioning, their wear and tear (some of them independently; those in the speech science lab with a faculty).
Maintaining and checking the clinical records of the students F.Y. BASLP, S.Y.BASLP,
T.Y.BASLP, M.Ed., M.ASLP (I & II).
Checking whether their requirements are completed.
Arranging for issuing their clinical experience certificates.

During Vacations:

Arranging for group therapies for clients having Hearing Impairment, Cleft Lip and Palate, Stuttering, Autism and Mental Retardation.
Arranging educational visits for students to various institutes and accompanying them.
Arranging for and/or orienting the visitors to various activities of department.
Any other work assigned by the HOD or higher official.

Lecturer/Audiology

Academic activities such as giving classroom lectures, demonstrations, clinical supervision and guidance (diagnostic and therapy).
Student evaluation in terms of – setting of question papers, correcting answer sheets, conducting vivas and clinical performance.
Guiding research dissertation.
Planning and executing research and developmental activities.
Participating and organizing of workshop/seminars/meetings.
Clinical work both therapy and diagnostic.
Helping HOD in discharge of administrative duties. Planning of Internees placement in various organizations and follow up. Execution of other miscellaneous work as and when assigned. Correspondence with other professional, organizations and patients.
Counseling work, assist in installation and checking of equipment. Developing measurement procedures.
Syllabus updating.
Inspection of NGOs, Schools/Centers.
Examination duties for RCI and other University courses.
Any other work assigned by the HOD or higher official.

Lecturer/Clinical Psychology

Teaching (Lecturers) for both UG, PG Programmes & short term courses workshops conducted at the Institute
Guiding PG student for dissertation
RCI and University related examination work
Coordinating and conducting examination for DSE (HI), DHLS for RCI affiliated centres, University etc. as assigned
Assisting/participating with HOD for review of syllabus of various programmes of the Institute and other Universities
Counseling, coordination and supervision of UG students for counseling and report writing
Diagnostic and screening work and appropriate referral agencies
Guidance and counseling with clients and families
Contributing papers to journals, monographs and on invitation
Assisting HOD in research/project work as assigned/sanctioned
Serving as member of various committees of the Institute as and when nominated
Assisting HOD in organizing of workshops and other short terms training programmes
Review/Library Books/manuals and tests for clinical purposes and training purpose both for HQ & Regional Centres of NIHH
Attending & overseeing of routine administrative work of the department (in absence of HOD)
Any other work assigned by the HOD or higher official.

Lecturer/MDD

Summary report writing for patients
Counseling & guidance to patients
Distribution of books & materials to patients
Hearing aid counseling for patients
To attend the visitors who visit the department from Schools/Universities and other institutions
Assisting HOD & other officials in carrying out administrative responsibilities
Effective participation in exhibition, awareness programmes, seminars and workshop organized by the department and Institute
Any other work assigned by the HOD or higher official

Lecturer/Education

Manpower Development: Long term training (B.Ed., BASLP, DSE, MASLP, c.)
Short term training: Practical work, exam related duties, DSE (HI) course, RCI coordinating examination, Paper setting, Paper correction
Clinic related work: Educational guidance, supervision of remedial work
Inspection for RCI, State Government, Central Government
Contribution as a Member of various Committees.
Providing technical consultation to Schools, training programmes, Media.
Any other work assigned by the HOD or higher official.
Long term courses – M.Ed. (HI), B.Ed (HI), B.Ed.(SE–DM), (Bhoj University).
Short term courses – Refresher course for Teachers of the Deaf, Orientation course at NIHH, Parent Guidance Programme
Educational Guidance to clients, general counseling.
Conducting inspections and DSE (HI) examination work of RCI & (Bhoj University).
Paper setting & correction work, Certification of Answer script, Compiling of DSE (HI) Exam for all the centers.
Involvement in various Committees, RCI’s Bridge course, Paper presentations
Long term courses – M.Ed. (HI) Paper I & II, B.Ed (HI)
Orientation Course
Organizing and teaching at Refresher courses for Teachers of the deaf
Project work, assignments

Examination work:

Paper setter – Practical Examiner, Theory Examiner, Marks
Compiler (D.S.E., D.H.L.S., D.T.Y. courses for RCI).
Paper setter and theory – University of Kolkata & Bhavnagar University Examiner
Scrutiny of D.S.E., D.H.L.S. – Bhavnagar University.
Inspection work: NGO inspections for Central Government and AYJNIHH
State Government.
Member of School Code Committee for special schools of Maharashtra State Government
Member of Inclusive Education Committee for disabled Children of Maharashtra State Government
Any other work assigned by the HOD or higher official.

Computer Programmer

Software development – System study, design, development, implementation and initial training to the users
Modification/changes required in existing packages as and when needed.
Documentation of all software packages developed
Ensuing proper maintenance of hardware & software of all the systems through Contract Maintenance.
Initiating computerization of new areas.
Taking care of Computer Training to the HI in terms of guiding the instructors and assessing the performance of students and taking care of hardware and software requirements of the course.
Computer training & assistance to the staff as and when needed or as per request based on work requirement.
Internet usage monitoring and user guidance
System Administration of all the servers available in Computer Centre and ISL Cell.
Generating Statistical reports and Information retrieval from database.
Guiding in data processing work and generating reports as and when needed.
Any other work assigned by the HOD or higher official.

Extension Service Officer (Outreach & Extension Services)

To organize diagnostic and follow up camps in various part of the country.
To distribute hearing aids and ear moulds to the identified beneficiaries at camps
To process applications received from NGOs for grant-in-aid for pre-schools and service centers
Compilation of ADIP scheme beneficiaries and submission to the Ministry
Working as a Nodal Officer (Technical) for DDRCs run by NIHH
To organize awareness programmes/workshop

Rehabilitation Officer

To draw up the annual action plan in the field of socio-economic rehabilitation.
To organize workshops and seminars for the Employers of public and private sectors towards the socio-economic rehabilitation of the hearing impaired.
To create public awareness on potentials & employability of the hearing handicapped.
To maintain liaison with the industries and training institutes for training and placement of the hearing handicapped.
Counsel & motivate the employers to enhance employment prospects of the hearing impaired.
To evolve strategies for placement of the hearing impaired and carry out post placement analysis.
To review the performance of the clients during the training period.
To explore and ensure employment and/or self employment prospects in the unconventional areas particularly in the agro-based rural trades.
To identify and encourage viable NGOs for starting collaborative vocational training programme with AYJNIHH.
To monitor, guide and provide necessary input to the collaborative organizations in implementing the training programme.
To develop the Course Curriculum and conduct academic programme in the area of disability rehabilitation.
To develop training module of different trades for the hearing handicapped and identify the training institutes where the modules could be replicated.
To author articles/research papers and get them published in the reputed journals.
Prepare projects and get the funding from the Institute and other agencies and to ensure that those projects are completed in time.

Clinical Supervisor/Audiology

Training and giving orientation of the clinical activities to the students when they commence their clinical postings.
Giving demonstrations and elaborate explanations of the various tests used for assessing verbal language, articulation, fluency, voice and reading writing language for F.Y.BASLP, S.Y.BASLP, T.Y.BASLP, B.Ed and M.Ed. students (for B.Ed. and M.Ed. students tests related to Language and Articulation).
Giving demonstration of various instruments that are used for assessing voice, articulation, fluency and spectral parameters. Conducting experiments using the instruments for F.Y.BASLP, S.Y.BASLP, T.Y.BASLP and M.ASLP (I).
Evaluating/assessing clients and conducting individual sessions for the purposes of demonstration to F.Y.BASLP.
Supervising of students during their diagnostic and therapeutic posting. i.e. giving guidance to the students when they are assessing the clientele; and giving guidance to the students for making appropriate therapy plans for their clients.
Evaluating the students when they implement the plans. In short developing clinical skills of students.

Maintenance of Clinic and Audiology Lab:

Checking the maintenance and stock of the various tests and proformas used for assessment and therapy.
Maintenance and follow up of the various instruments, their functioning their wear and tear (some of them independently; those in the speech science lab with a faculty).
Maintaining and checking the clinical records of the students of F.Y. BASLP, S.Y.BASLP, T.Y.BASLP, M.Ed., M.ASLP (I & II).
Checking whether their requirements are completed.
Arranging for issuing their clinical experience certificates.

During Vacations:

Arranging for group therapies for clients having Hearing Impairment, Cleft Lip and Palate, Stuttering, Autism and Mental Retardation.
Visits – Arranging for and
Accompanying the students for educational visits to various institutes.
Arranging for and/or orienting the visitors to various activities of department.
Any other work assigned by the HOD or higher official.

Clinical Supervisor (Speech Department)

Training, giving orientation of the clinical activities to the students when they commence their clinical postings.
Giving demonstrations and elaborate explanations of the various tests used for assessing verbal language, articulation, fluency, voice and reading writing language for F.Y.BASLP, S.Y.BASLP, T.Y.BASLP, B.Ed and M.Ed. students (for B.Ed. and M.Ed. students tests related to Language and Articulation).
Giving demonstration of various instruments that are used for assessing voice, articulation, fluency and spectral parameters. Conducting experiments using the instruments for F.Y.BASLP, S.Y.BASLP, T.Y.BASLP and M.ASLP (I).
Evaluating/assessing speech and language of clients and conducting individual sessions of therapy for purposes of demonstration to F.Y.BASLP.
Supervision of students during their diagnostic and therapeutic posting. i.e. giving guidance to the students when they are assessing the speech and language
characteristics and parameters of the clientele; and giving guidance to the students for making appropriate therapy plans for their clients.
Evaluating the students when they implement the plans. In short developing clinical skills of students.
Maintenance of Clinic and Speech Science Lab.
Checking the maintenance and stock of the various tests and proformas used for assessment and therapy.
Maintenance and follow up of the various instruments, their functioning their wear and tear (some of them independently; those in the speech science lab with a faculty).
Maintaining and checking the clinical records of the students F.Y. BASLP, S.Y.BASLP, T.Y.BASLP, M.Ed., M.ASLP (I & II).
Checking whether their requirements are completed.
Arranging for issuing their clinical experience certificates.

During Vacations:

Arranging for group therapies for clients having Hearing Impairment, Cleft Lip and Palate, Stuttering, Autism and Mental Retardation.
Visits – Arranging for and
Accompanying the students for educational visits to various institutes.
Arranging for and/or orienting the visitors to various activities of department.
Any other work assigned by the HOD or higher official.

Clinical Supervisor/Clinical Psychology

Clinical interviewing, screening, diagnostic, report-writing, guidance, counseling and psychotherapy.
Lectures and group guidance for parents during parent guidance meetings.
Participation in school screening programmes, camps, etc.
Coordinating the allocation of clients to trainees and supervision of B.Sc. and B.Ed. trainees for clinical practicum.
Taking lectures on specified topics as and when required.
Clinical practicum assessment & compilation of results for BSc /B.Ed. students.
Paper setting and paper correction for RCI recognized courses – DSE & DHLS.
Paper presentation and demonstration of tools and tests for/at workshops/ seminars.
Delegation of orientation lectures to trainees from other professional courses e.g. OT/PT medicine etc. from other organizations to the Clinical Assistants.
Preparation of handouts, booklets and other literature for various target groups.
Informational posters for departmental use.
Data collection as and when required.
Helping in various capacities in the organizational aspects of departmental functioning.
Contributing in the compilation of information for reports etc.
Helping in selection of books, tools and tests and selection and procurement of psycho educational materials as required.
Assisting in stock taking of books, tools and tests.
Any other jobs commensurate with post as per departmental/institute requirement.
Any other work assigned by the higher official.

Vocational Counselors

To assess the interest, aptitude and skills of the clients.
To assist the clients in improving personal and social skills.
To assist the clients in solving the emotional problems (which affect skills).
To refer the clients for training/placement in suitable organizations and follow up to ensure the employment is continuous.
To help the clients in expressing their residual working capacities.
To counsel the client to accept his disability.
To provide parent counseling.
To make home visits to understand the socio economic background of the client.
To assist the client in developing better skills for interpersonal relationships.
To make the client aware about his strength and weaknesses.
To make the client aware about working environment and employment situations.
To explain the different concession and facilities available for the disabled and its procedure.
To conduct academic programmes in the relevant areas.
To provide follow up services for training and placement.

Social Welfare Officers

To prepare the Case History of the clients.
To counsel the client to accept his disability.
To provide parent counseling.
To make home visits to understand the socio economic background of the client.
To assist the client in developing better skills for interpersonal relationships.
To guide the students in preparation of the case history of the patients.
To make the client aware about his strength and weaknesses.
To make the client aware about working environment and employment situations.
To explain the different concession and facilities available for the disabled and its procedure.
To provide follow up services for training and placement.
To conduct social and cultural events for the hearing handicapped
To maintain live register for the hearing handicapped for the purpose of sponsoring candidates for employment in the line of Special Employment Exchange for Physically Handicapped as empowered by Government of India, Ministry of Personnel, PGR Pensions, Department of Personnel & Training.

Extension Service Assistants

To participate in diagnostic and follow up camps in organized by the department in various part of the country.
To distribute hearing aids and ear moulds to the identified beneficiaries at camps
To assist in processing applications received from NGOs for grant–in–aid for pre–schools and service centers
Compilation of ADIP scheme beneficiaries and submission to the Ministry
To organize awareness programmes/workshop

Audiologist and Speech Pathologist/Audiology Department

Giving appointment to patients
Assigning patients to students clinicians as per academic requirements
Diagnostic, therapeutic and counseling services to patient.
Academic Responsibilities
Guiding students about clinical responsibilities
Supervision of students for diagnostic and therapeutic clinical requirements.
Lecture cum practicals for students.
Orienting visitors about functioning and services of the departments.
Calculating clinical statistics, Student statistics (Clinical work) and maintaining all material required for clinical work.
Research and developmental work in terms of execution of research, data collection and case studies. Helping in organizing professional seminars/workshop/meetings, etc. Participating in professional gatherings.
Any other work assigned by the HOD or higher official.

Audiologist and Speech Pathologist/Speech Path.Lang. Deptt.

Giving appointment to patients
Assigning patients to students clinicians as per academic requirements
Diagnostic, therapeutic and counseling services to patient.

Academic Responsibilities –

Guiding students about clinical responsibilities i.e. Maintenance of therapy materials and documentation.
Supervision of students for diagnostic and therapeutic clinical requirements.
Demonstration of test materials and instruments.
Lecture cum practicals for B.Ed.
Orienting visitors about functioning and services of the departments.
Calculating clinical statistics, Student statistics (Clinical work) and maintaining all material required for clinical work.
Research and developmental work in terms of execution of research, data collection and case studies. Helping in organizing professional seminars/workshop/meetings, etc. Participating in professional gatherings.
Any other work assigned by the HOD or higher official.

Psychologist

Assistance in interviewing, screening, diagnostic, testing, report writing, guidance, counseling and psychotherapy.
Lectures and group guidance for parents during parent guidance meetings.
Participation in school screening programmes, camps, etc.
Supervision/guidance of B.Sc. and B.Ed. trainees for clinical practicum.
Clinical practicum, assessing and compiling of results for undergraduate students.
Paper correction for RCI recognized courses – DSE & DHLS.
Paper presentation and demonstration of tools and tests for/at workshops/ seminars.
Orientation lectures to trainees from other professional courses e.g. OT/PT/ medicine etc. from other organizations.
Preparation of handouts, booklets and other literature for various target groups.
Informational posters for departmental use.
Data collection as and when required.
Helping in various capacities in the organizational aspects of routine departmental functioning and during workshops, training programmes etc.
Assisting in the compilation of clinical/technical information for reports etc.
Helping in selection of books, tools and tests and selection and procurement of psycho educational materials/toys as required.
Any other jobs commensurate with post as per departmental/institute requirement.
Any other work assigned by the higher official.

Teacher Supervisor

Educational Guidance
Supportive services, Lectures for B.Ed. (HI)
Parent guidance programme
Refresher course workshop seminar etc.
Organizing school visits, Tutorials, Demonstration lessons, Lesson plan corrections, Supervision and evaluation of 40 lessons of B.Ed. trainees, Correction of DSE (HI) papers
CENTRAL LEVEL OBSERVER duties
Conducting final practice teaching exams of DSE (HI) at different centres.
Invigilation, School visit, Institute visits, Preparing/Organizing materials.

Teachers

Manpower Development: B.Ed (HI), DSE (HI)
Refresher and Orientation course
Clinical related activities
National Open School activities.
Celebration of World Day of the Deaf, World Day for the Disabled at NIHH and at different rural schools.

Pre School Teacher

Teaching of Pre–school Hearing Impaired Children to integrate with regular school.
Guidance to the Parents of Hearing Impaired children those who attend pre–school program.
Educational assessment and guidance to the parents of hearing impaired children.
Demonstration to the Parents regarding speech and language stimulation.
Demonstration of lesion for students of DSE (HI) school in Pre–school.
Supervising Teaching Practice in Pre–school of DSE (HI).
Deputed Internal as well as External Examiner in teaching practice examination of DSE (HI).
Deputed CENTRAL LEVEL OBSERVER for DSE(HI) examination in various center.
Attending Diagnostic and Awareness camps.
Attending workshops and seminars and orientation programmes.
Preparation of Project related to the education of hearing impaired children.
Preparation of handouts for DSE (HI) on Education Paper.
Meeting with Principal and Regular School Teachers regarding admission of hearing impaired children.
Delivering lecturers to B.Ed. & DSE (HI), MPBOU, Bhopal.
Any other work assigned by the higher official.

Electronic Technician

Maintenance of the equipment in the department of Audiology as well as other departments
Hearing aid repair
Monthly calibration of Audiometers
An analysis of SADP hearing aids of Head Quarters as well as the regional centres.
Analysis of new hearing aids purchased by the patients
Training the students of BASLP, B.Ed (HI) & M.Ed (HI) for hearing aid repair etc.
Assisting in purchasing equipment for the department.
Submitting annual requirement of the spare parts of hearing aids for sale.
Assisting in preparing handouts to patients
Preparation of monthly reports
Any other work assigned by the HOD or higher official.

Assistant Electronic Technician

Maintenance of the equipment in the department of Audiology as well as other departments
Hearing aid repair
Monthly calibration of Audiometers
An analysis of SADP hearing aids of Head Quarters as well as the regional centres.
Analysis of new hearing aids purchased by the patients
Training the students of BASLP, B.Ed (HI) & M.Ed (HI) for hearing aid repair etc.
Assisting in purchasing equipment for the department.
Submitting annual requirement of the spare parts of hearing aids for sale.
Assisting in preparing handouts to patients
Preparation of monthly reports
Any other work assigned by the HOD or higher official.

Technical Assistant (Audio Visual)

Carrying out video shooting and still photography in indoor & outdoor exhibitions, conferences, workshops, seminars meetings and cultural & other activities of the Institute.
VHS to VHS recording for the Parents, Government. Organizations, NGOs, professionals and Institute’s faculty.
Audio recording for the students, parents, schools and professionals & Institute’s faculty.
Organizing Film shows for B.Sc., M.Sc., M.Ed (HI), B.Ed.(HI), and visitors, etc.
Poster designing for indoor & outdoor exhibitions, camps, orientation programmes, awareness programme, seminars and annual cultural activities.
Visualizing and art work on DIP for Annual Report, Ninad, booklet, leaflet, brochure, Audiology forms, etc. Display and distribution of awareness material in outdoor exhibitions.
Preparation of quality Slide show for making Presentation in workshops and conferences, etc.
DDRC: Compilation of reports, designing of case paper, pamphlets, banners and outdoor camps.

Photographer

Shoot photographs colour, B/W slide (Tran sprinting) for workshop, conference, exhibitions, awareness programmes, NIHH activity, clinical photography, studio photography for equipment, copy artwork, photography, Tran sprints.
Developing photographs
Extra work to shoot video, DTP processing in Computer
Any other work assigned by the HOD or higher official.

Ear Mould Technicians

Preparation of custom-made ear mould of all types
Maintenance of the equipments of the ear mould lab.
Imparting training to the BASLP, B.Ed (III) & M.Ed (III) students
Any other work assigned by the HOD or higher official.

Artist

Preparation of layout, design of various, posters, visiting cards, pamphlets, certificate
Preparation of cover page design of books published by NIHH, cover pages of annual report.
Slides designing
Illustrations
To write details in Hindi & English in certificate of workshops/course/conducted in Institute.
Assisting in production of video films produced by Institute
Any other work assigned by the HOD or higher official.

Data Entry Operator

To collect, compile and submit the Monthly report, Performance Report, Annual Report, Ninad Newsletter and other reports within the stipulated time.
To Provide/arrange requirements for all data entry work, data validation (corrections of data entered) checks data processing and generation of routine reports.
Taking regular backups of data and maintaining it systematically.
To Guide users in Data Entry using software packages, also to guide and train regularly, users in maintaining backup of all important data.
To update the Institute’s Website, Database of I & D Centre regularly.
Monitoring Hardware maintenance of all systems in coordination with Annual Maintenance contract agency.
Any other work assigned by the HOD or higher official as and when required.

Lab Attendant/Psychology

Issue of material and trainees return monitoring to ensure that material in good condition.
Maintenance of attendance register for students posted in the clinics.
Giving appointment and coordinating appointments between departments for clients.
Storage and maintenance of lab Instruments/audio–visual equipment and operations of audiovisual instruments/test materials/journals, etc.
Organizing duplication of materials/proformas/protocols as and when required.
Assistance in preparation and maintenance of charts required for clinical and training purposes.
Helping in stock taking of lab and clinical materials
Assisting during workshop e.g. for registration, TA/DA issues etc.
Outdoor assistance e.g. going to University/Nair Hospital etc. for various departmental work as and when required.
Any other work assigned by the HOD or higher official.

Lab. Assistant, Academic Cell

The overall number of students studying at the Institute during an academic year is around 250, and the Academic Section handles all the administrative works. They are:

Issue of application forms and prospectus, sale of application forms, receiving of application forms.
Issue of Railway concession forms to the students.
Once the admission process is completed, the originals are put in order so that the same can be sent to the Universities (University of Mumbai and Maharashtra University of Health Sciences, Nasik) for confirmation of the students eligibility, enrollment.
University matters like follow–up on affiliations, payment of affiliation fees, enrollment, eligibility, sports and other fees from time to time.
Sending of examination forms of the students to the University. This also includes students who would be appearing at the supplementary exams as well as the casual batches.
Putting up circulars received from the Universities for the attention of the students from time to time.
Forwarding TADA bills of practical examiners, CENTRAL LEVEL OBSERVER’s to Account Section and sending of cheques/demand drafts to all the examiners and CENTRAL LEVEL OBSERVERs.
Any other work assigned by the higher official.

Lab Assistant (Audio Visual)

Recording cassette for Audio–Video
Proper maintenance of Audio/Visual equipments of the Institute.
Assisting the other employees of the department in all the works.
Any other work assigned by the HOD or higher official.

Assistant Directors, Regional Centres

Lectures
Clinical work
Administration
Research
Organization of short–term training programme
University laisoning
Ministry laisoning
Inspection of NGOs/Institution deputed by Institute and RCI
Attending meetings.
Report writing.
Budget preparation
Outreach and Extension Services
Supervisory work in administration and clinical work.
Any other work assigned by the higher official.

Accounts Officer

Functioning as Drawing and Disbursing Officer, Nodal Officer (Administration) for District Disability Rehabilitation Centres. Reporting officer for Accounts Staff Member in : Tender Opening Committee, Library Committee, Canteen Committee, A.C.P. Screening Committee, Selection Committee for Group ‘C’ and ‘D’, Purchase Committee.
Scrutiny and Submission of Budget Estimate, Revised Estimate and exercising Budget control with reference to actual allocation of PLAN, NON–PLAN & ADIP Grants. Scrutiny of Annual Accounts and its submission to E.C during July every year and to G.C along with C & AG Audit Report during October every year.
Attending E.C/G.C/Meeting as and when called for. Scrutiny of Broad–Sheets and Ledger in respect of Long Term/Short Term advance and GPF.
Monitoring Compliance to C & AG Audit Reports.
Liaison with Audit, Income Tax, Prof.Tax and accredited Nationalized Banks.
Scrutiny and passing of personal claims/contingent and office expenditure bills with reference to financial rules.
Releasing Grants to Regional centers with reference to Budget allocation and actual expenditure. Advising on financial matters and administrative issues as and when sought. Submission of Financial Statements and Special Reports called by the Ministry. Reply to Parliament Question relating to Financial Matters.
Monitoring timely submission of I.T. Returns and issue of GPF annual statement,TDS Certificates to Staff and contractors.
Performing NGO’s inspection as and when assigned.
Performing NGO’s inspection as and when assigned.
Overall supervision of Accounts Section.

Office Superintendent cum Accountant

Preparing the Pay Bills of all staff (regular & contract)
Entries in the Pay Bill Register, Advance Register.
Issuing Receipts & Preparing cheques, vouchers – when other staff is on leave.
Checking the attendance of Administrative staff, leave for payment purpose.
Checking the TA/DA bills and its calculations for payments to staff.
Payment and checking the contingency advance and its bills.
LTC advance and its checking of bills.
Medical bills checking and its payments.
Checking the cashbook and ledger.
Monthly statements of Accounts/Reconciliation checking.
Bills checking of all statutory payments, electricity, water, telephones.
Preparing Budget – typing of letters
Calling quotations for purchase, making comparative statements, placing orders and purchase of stores stationary.
Visiting other offices as and when deputed.
Reply to letters to other offices, drafting, and issue of office orders.
Attending all administrative issues of the center.
Calculation of Income Tax and its monthly payment to the IT Department.
Deduction like GPF, and other from salary and advances remittance to HQ.
Attending Meetings (staff)/University for BASLP.
Purchasing of all office stationary.
Taking classes in Orientation program when deputed.
Entries in Service Books (increment)
Any other work assigned by the higher official.
Section Officer (Establishment)
Supervision of establishment matters like recruitment, maintenance of service books, personal files, personnel claims and related personnel matters.
General administration and all administrative matters relating to Regional Centres
Control of legal matters like court cases, contracts and contractual obligations of the Institute.
Maintenance of SC/ST roster.
Disciplinary matters.
Maintenance of service books and record of increments, promotions, convening meetings of selections committees, leave account, etc.
Supervision of the work of Attendants and their deployment
Processing of applications for House Building Advance, Conveyance Advance and Festival advances. Any other work assigned from time to time.

Section Officer (Academic Cell)

Admissions process for Diploma, Degree, PG courses, advertisement, receipt of applications, calling candidates for interview, convening Selection Committee, receipt of fees, etc.
Interaction with University of Mumbai and Maharashtra Health Science University, Nasik
Supervision of attendance of students and guest faculty.
Conduct of final examinations of all long-term courses conducted by the Institute.
Coordination with all the training centres offering DSE (HI) course.

Section Officer (Maintenance)

Maintenance of horticulture and supervision of the laborers provided by the horticulture contractor.
Maintenance of cleanliness
Supervision of contract laborers.
Undertake petty civil works and attend to electrical, civil and plumbing complaints.
Supervision of operation of pumps and water supply to the campus.
Control of fittings, fixtures and other inventories relating to campus buildings.
Maintenance of roads, drainage, gardens and play ground areas.
Maintain liaison with Electricity Board for electric supply, billing and timely payments.
Maintenance of fire fighting equipments.
As Transport Officer, control and management of 3 transport vehicles including its repairs, etc.
Maintenance of water coolers, air conditioners, etc.

Hindi Officer

Supervision and monitoring of Hindi Cell.
Translation work
Overall responsibility of Implementation of Official Language
Organizing Hindi programmes, training classes, workshops, Hindi week and computer training.
Attending TOLIC meetings co–coordinated by HPCL.
Ensuring compliance of orders/instructions regarding Official Language at Regional Centres.
Any other work assigned by higher authorities.

Personal Assistants to Director, DD (T), DD (A)

Stenography and typing work of the Department
Noting and drafting, correspondence with Ministry, Regional Centres and other routine matters, preparing proceedings and Minutes of the Meetings.
Attending phone calls, maintaining register of the telephone, Imprest Money, Outward Register.
Any other work assigned by the higher official.

Jr. Engineer

To assist administration in preparation of estimate for various civil/electrical/plumbing work and its execution
To prepare tender documents for various work of the institute.

Accountant

Preparation of PLAN & NON–PLAN Budget.
Budget controlling.
TA/DA calculation & verification.
Income Tax calculation & verification.
Overtime bills calculation & verification.
Advance to employee’s verification.
LTC Claims verification.
Preparation of Expenditure Statement of RCs & HQs.
Noting & drafting.
Conducting Internal Audit for RCs along with consultant Auditor.
GPF Advance verification.
GPF Interest calculation & verification.
Medical Claim calculation & verification.
Petty Cash Register verification.
Contingent Bill verification.
Assistance for preparation of Final A/cs.
Furnishing the Information relating to financial matter to Ministry as when required.
Performing to duties of Accounts Officer during his absence either on leave or on tour.
Any other Job assigned by the Accountants Officer.

Head Clerk

Admission process for Diploma, Degree, PG courses and advertisement, receipt of applications, calling candidates for interview, convening Selection Committee, receipt of fees, etc.
Involved with the activities of the Common Entrance Test
Interaction with University of Mumbai and Maharashtra Health Science University, Nasik
Preparation and Conduct of final examinations of all long–term courses conducted by the Institute.
Internal and external correspondence, maintenance of various files and registers
Work related to legal matters pertaining to academics, issue of recommendations for scholarships, concession forms, no-objection certificates, bonafide certificates and other letters that the students may require from time to time, correspondence with NGOs and Regional Centres regarding courses, correspondence with passed out students.

Hindi Translator

Translation work of the Institute.
Any other duties assigned by the higher authorities.

Upper Division Clerk

Noting, drafting and maintaining registers, etc. work of the concerned Department/Section.

Stenographers

The functions performed by the stenographers are to take dictations, maintain correspondence files, type research papers and articles and render all types of secretarial assistance

Nurse cum Hostel Assistant

Assist visiting doctors in attending patients

Lower Division Clerks

Noting, drafting, typing and maintaining registers, etc.
The work of the concerned Department/Section.

Hindi Typist – (Hindi Cell)

All typing and filing work in the section
Typing of question papers.
Any other duties and responsibilities as may be entrusted to her from time to time.

Packing Assistant

Packing parcel, hearing aid, question & answer sheets, and distribution of material.
Any other work assigned by the HOD or higher official.

Record Keeper

Maintaining files of the Institute.

Telephone Operator

Telephone Operating.

Plumber

Attending all Plumbing and sanitary works.
Operating of water pumps every day.
Repairing of 13 water pumps (except winding)
Maintenance of Aqua Guards and Water Coolers, two alpha water purifiers and contacting the service agency for any repairs if repaired.
Cleaning of water cooler whenever required.
Cleaning of 8 underground water tanks and 22 overhead water tanks.
Sewer line, gully trap manholes to be cleaned by the contractor.
Check the water meter reading.
All emergency plumbing work and water supply during night, holidays and other off duty hours.
Maintenance of water bill register.
Any other duties and responsibilities as may be entrusted to her from time to time.

Electrician

Attending electrical complaints in the Institute building, 58 residential quarters, Guest House, Street lights, pumps, panels and hostels.
Daily checking of main power supply to various control rooms of the Institute complex and any failure any time is to be reported to Reliance Energy and restore immediately in coordination with Reliance Energy.
Regular starting of a 40 ton package A/c unit in the Institute ‘A‘ wing and checking the proper function of the package A/c units and its Control Panels and Cooling tower.
Servicing/maintenance of A/c plants by calling the authorized Service Agents.
Maintenance of all water coolers (8 Nos.) in the Institute done by the Service Agents.
Daily starting and switching of a 13–passenger lift and its smooth functioning.
Checking of all Window A/c, split A/c serviced by the authorized agency.
Maintaining electrical bill register and distributing the bills received from Reliance Energy Ltd.
Attending emergency electrical works during night, holidays and other off duty hours.
Any other duties and responsibilities as may be entrusted to her from time to time.

Helper to Electrician

To assist Electrician in all the electrical works.

Care Taker

Over all supervision of house keeping and carpentry work

Nursery Assistant

Maintenance of garden, lawn, grounds of the Institute–to get the work done by the labourers of Horticulture contractor.
Maintenance of A/c and Non–A/c Guest House, i.e. housekeeping.
Keeping record of the things in the guesthouse and maintaining them like, the bed sheets, towels of the Guesthouse.

Drivers

Driving of vehicles, up–keep and maintenance of allotted vehicle.

Group D Employees

To open and close the institute.
Movements of files/papers from department to department

Screen Printer

Screen Printing, exposing, touching–pasting, registration & printing.
Screen–printing of Certificates, folders, invitation cards, stickers and visiting cards, etc.
Proper work diary must be kept to substantiate the claims of the contribution.).
DTP designing & typesetting (computer work), typing & distribution of material.
Other Clerical duties of MDD department.
Any other work assigned by the HOD or higher official.

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